Business Assistant

The Business Assistant is the responsible for supporting the work of Division team on

projects directed at maximizing company profits and helping sales and marketing

strategies

Key Accountabilities

• Acting as a first point of contact: dealing with correspondence, mails and phone calls

• Managing diaries and organizing meetings and appointments

• Booking and arranging travel, transport and accommodation

• Organising events, conferences and sales meeting

• Reminding the manager/executive of important tasks and deadlines

• Typing, compiling and preparing reports, presentations and correspondence

• Managing databases and filing systems

• Implementing and maintaining procedures/administrative systems

• Liaising with staff, suppliers and clients

• Collating and filing expenses

• Commissions Controller

• Track invoices and manage expenses and budgets

• Ethic Code, contracts (proctos, etc)

• Transparency law

• Brochures monitoring and control

• Purchase orders and purchase requisitions

• Deal politely, professionally and effectively with people

• Active collaboration

• Analyze, research and resolve problems

• Updated contract database

• Maintain internal and external confidences, discretion

• Exercise good judgment in a variety of situations

Networking/Key relationships

This position requires the constant cooperation with the different internal departments

(Accounting, Communication and Image, It, …) as well as with the external division

suppliers (travel agency, Fenin, ….)

Minimum Knowledge & Experience required for the position:

• Education: Graduate with any degree discipline in business or related field.
• Experience:

Minimum three years’ experience in similar position.

Prior experience with digital communication tools.

• Additional Skills/Knowledge:

Language: Spanish & English

Marketing knowledge

Sales knowledge

Sap knowledge and computer skills

Organized, committed and effective

Skills & Capabilities:

• Confidence, tact, discretion and diplomacy

• Organisational skills & Commercial awareness

• Adaptability & Creativity

• Good teamworking, communication and numerical skills

• IT skills

• Customer focus (internal and external customer)

• Emotional intelligence essentials

• Driving innovation and results

• Teamworker & Working capacity

• Initiative - imagination

Travel requirements:

• Up to 10% of time